Vendors who have provided goods or services to the County should submit their invoices directly to the County Department that initiated the transaction. After the receiving Department has reviewed, properly approved and coded the invoice, it will be forwarded to the Accounts Payable office for further processing. Invoices received by the Accounts Payable office by the Thursday prior to a regularly scheduled Board of County Commissioners meeting, will be placed on the agenda for the Board's approval. The Board of County Commissioners regular meetings are usually held on the first and third Tuesday of each month.
Because of the thorough review and approval process, vendors should not expect rapid payment of invoices submitted.
The following types of vendors doing business with the County must supply a completed and signed IRS W-9 (Taxpayer ID Information Form)
- An individual who is a U.S. Citizen or U.S. resident alien.
- A partnership, corporation, company, or association created or organized in the United States or under the laws of the United State.
- An estate (other than a foreign estate).
- A domestic trust (as defined in IRS Regulations section 301.7701-7).
Many vendors will be asked to provide proof of certain kinds of insurance, depending on the type of work being performed.
Additional information can be found in the Doing Business with the County Guide